Vocal Boosters Meeting April 8th 2003

Vocal Boosters Meeting April 8^th, 2003

Meeting called to order at 7:06 p.m. with 23 in attendance.

Minutes from the March meeting were approved.

Treasurer Report was given: The boosters need to pay the old Nedrebo’s bill. There should be just enough funds to cover it. The Seniors that brought back in their costumes still need their money returned. The boosters received $12,000 from the Big Dance and there is still approximately $21,000 due in current & previous years assessment fees. Treasurer’s report was approved. J. Hoeller gave the treasurer’s report for the Big Dance. There was approximately $3,000 in additional income this year. This year’s profit margin was the largest ever and that included building a stage for the competition. It was noted from several booster members that they received very positive feedback from many of the attending schools.

Director’s report: Schloemer noted that she had a few outstanding expenses such as a choreography fee and team shirts for Center Stage and Elegance that will need to be paid. The assessment list has been posted in the music room and the fee for the PIT this year was $75. The large group rehearsal times are posted and students are required to attend at least 10 rehearsals in order to perform on May 10^th. This is a requirement for Varsity and Acapella choirs and there is an alternating schedule between the girls and the guys. Unsold show choir costumes are due back in tomorrow. The list of show choir students for next year may have changes made to it depending upon any past due assessment fees not being paid by July 1^st, 2003. There will also be 2 student directors chosen to help with Center Stage next year. She informed the boosters about a fundraiser of selling cheese cakes, which could be sampled before purchased at the fall fundraiser kickoff. She also noted that there will be a “garage sale” held of just show choir costumes and props. People will be able to make bids on the costumes and it should be a good way of getting rid of the old outfits.

Collection of assessments: Billings will be going out soon and followed up by phone calls again to help collect the outstanding balance.

Concessions: Concessions will be open for the play this weekend. There will not be any more orders done this year. The boosters will collect what was paid out for the inventory and the drama club will receive the difference. There are a few events scheduled this Spring in the Auditorium and Carol will check with them to see if they will want the boosters to sell concessions.

Costumes: Chorus costumes will be collected in May after the last concert. April 24^th is Unity Day for Center Stage and Elegance and Northside Establishment will be going to the elementary schools to perform so it was suggested that their costumes be turned in after their last performance.

Fund Raising: There are 20 boxes of candy bars left to sell. John O’Donnell concession dates have been posted and sign up sheet is filling up. There are 4 Entertainment books left for sale at $15 each. Another fundraiser suggestion was mentioned about selling National Script Center gift cards.

A newsletter is being compiled and the Follies will be held May 15^th & 16^th.

Show Choir Show Off: There is a need for volunteers to help with ticket sales at the Adler. There will be 8 groups and the order of their performances is not known yet.

Election of Officers: Stacey Peel informed the boosters that her husband, Dave, would not be able to step into the role of President for next year because of job constraints. He is currently out of town and will be gone more often due to company cut backs and suggested the possibility of Dan Virtue remaining as President. Nominations were given for all of the current board members to be re-elected. Nominations were closed. Elections were held. Next year’s Vocal Music Board members will be as follows:

President: Dan Virtue

Vice President: Dave Peel

Treasurer: Vicky Alderson

Secretary: Dotty Bainbridge

Committee Chairs for 2003-2004: There is a dire need to fill the following positions of committee chair persons for the Ice Cream Social, Concessions, and Fund Raising as soon as possible. Please sign up!

Next meeting will be held May 6th, 2003 at 7:00 p.m. 2003-2004 kick-off meeting will be June 3^rd, 2003 at 7:00 p.m. Meeting was adjourned at 8:45 p.m.