Vocal Boosters Meeting April 6th, 2004
Meeting called to order at 7:02 p.m. There were 21 people in attendance.
Minutes from the March 4th, 2004 meeting were approved.
Treasurer Report was given: Check book balance is approximately $94. We will be getting more proceeds from the Big Dance and the car raffle money will be coming in. We currently owe approximately $6,800 in bills received. All of the old assessments fees due from past students have been turned into the activities office for collection. There is still $6,600 owed by the current students this year. Statements have been sent out to the students of their balance due with a reminder to the underclassmen that their balance will have to be under $100 by July 1st in order to participate next year. Seniors will not receive their diplomas if their balance is not paid off. The boosters should be receiving $2,500 from the Show Choir Show Off this year. The Treasurer noted another reason for the shortage of funds is because of the change to a costume rental fee instead of the full purchase of the costume by the student. The rental fee this year was only ˝ of the total cost of the costumes. Costumes will be turned in clean or the students will be charged for the cleaning. Treasurer’s report was approved.
Director’s report: Riewerts thanked the parents for the good turn out at the Show Choir Show Off this year. He also said the he felt that Mo Show went well this year and that the show choir season is finishing up. Now the students are getting ready for small group contest and then they’ll start working on large group contest. May 6th will be the Spring concert with all 5 choirs, band, and orchestra and the awards banquet will be held the end of May. The Florida trip was fun and went well, thanks to the chaperons for their help. He noted a concern of only 35 incoming freshman auditions this year. Of those, only 20 auditioned for Show Choir so far, which normally is around 50 to 60 incoming freshmen.
Schloemer reported that informational sheets were given to the students this year about the Show Off in hopes that it would help the freshmen parents. It looks like the Talent Show will be canceled this year as there has not been enough interest/entries from the students. The Elks will put it off until next year as they were hoping to draw at least 100 contestants and thus far only 17 entries have been received. The upcoming schedule for the students is as follows: April 17th – Small group contest – all day
April 20th-22nd – Large group rehearsal men & women
April 26th starts a rotation of rehearsals
April 27th-28th – Follies auditions from 5:00 to 7:00 p.m.
May 8th – Large group contest – Bettendorf High School
May 13th-14th - Follies
May 18th – Uniform turn in for all choirs
May 25th – Awards banquet
June 6th – Graduation at the Mark
Committees:
Big Dance update: A few comparatives to last year: $200 less in Ads, $460 less in admissions, $550 less in concessions, $1,300 less in food court, and $800 more in T-shirt sales this year. Most of the decrease was because of having fewer schools at the invitational this year. The total income only last year was approximately $56,000 and this year it was $51,000. The funds transferred into the boosters treasury were $15,500 last year and $14,000 this year.
Scholarship: Riewerts has the applications for the students to complete.
Show Choir Clinic: We will be sending the students to Wood.
Swing: There is a new concession company running the stands this year and we have received the new 15 page contract for review. Highlights of the new contract are as follows: the boosters will need proof of insurance coverage, there will be a charge if we do not have enough people show up to help, there will be a charge if the concession stands are not cleaned at the end of the night, there will be a charge for any extra food that has been prepared and left unsold, and only a 5% payout on the profits instead of the 10% that was paid out last year. Discussion was held. A motion was made by D. Thurston not to participate this year at the Swing concessions due to the fact and cost of having to purchase insurance. Motion was seconded and passed.
Uniforms: Help is needed May 18th for the costume turn in of both show choirs and concert choirs. There will be a charge for students who do not turn in their tie and cumberbun.
Concessions: Help will be needed at the play and we will be selling pop and candy at the Follies.
Construction: A few small repairs are needed.
Other business: None.
Election of Officers:
a. President – Dave Peel will be taking over as outgoing Vice-President
b. Vice-President – no nominations or volunteers were made
c. Secretary – Lynn Rubley noted to the boosters of her interest in becoming secretary
d. Treasurer – Vicki Alderson noted that she would still be interested in serving as treasurer
Further discussion was held. Nominations and elections will be held at the next meeting.
Next meeting will be held May 4th , 2004 at 7:00 p.m. Meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Dotty Bainbridge, Secretary
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