Vocal Boosters Meeting May 6th 2003

Vocal Boosters Meeting May 6^th, 2003

Meeting called to order at 7:03 p.m. with 21 in attendance.

Minutes from the April meeting were approved.

Treasurer Report was given: The Nedrebo’s bill has been paid. The account balance is approximately $12,000 which is the result of the proceeds from the Big Dance. The boosters are still collecting on the past due assessments fees. Letters have been sent out to all parents last week and the school office has a current list of what is owed by the students. Treasurer’s report was approved.

Director’s report: Riewerts reported that the large group rehearsals are going well for the upcoming contest. There will be in state and out of state judges at the contest. The Spring concert will be held next Tuesday in the auditorium for both vocal and band. He is in the process of working on next year’s calendar, which is posted out on the website and he’s also working on the music and costumes for next year’s show choir.

Schloemer reported that there are 13 scheduled rehearsals this year for the large group contest. A student could miss 2 rehearsals without hurting their grade, which is the same procedure as last year. Students could make up a missed rehearsal by attending other area musical events including The Follies. She is in the process of preparing for the awards which will be given May 27^th at 6:00 p.m. with deserts to follow in the cafeteria. She also informed the boosters that after The Follies, students will be turning in their show choir costumes and any old show choir costumes they may have for the sale this year. After the Spring concert, students will need to turn in their concert uniforms.

Collection of assessments: Letters were sent out last week for any balance over $5.00. Phone calls will be made soon. There is still approximately $20,000 owed to the boosters for past due assessments.

Concessions: Concessions will be open for The Follies and an email was sent out for donations of baked goods.

Summer camp will be held August 12^th through the 16^th. The Ice Cream Social will be August 17^th and Stacey Peel will be the chairperson.

Fund Raising: There are many boxes of candy bars left to sell. John O’Donnell concessions sign up sheet is almost filled. A reminder to the parents and students that have signed up that there is a release form to complete and sign by the night that you are scheduled to work. It was also noted that a white collared shirt and khaki pants should be worn, if possible. Other fundraiser ideas were discussed such as the Pink Flamingo and Buffalo chips.

Operation: Welcome and Information Share will begin and all of the new students to the program will be receiving letters. Any current booster member interested in helping to contact new students and their parents to personally invite them to the June 3^rd kick-off meeting can sign up now.

Other business: The board members have met to discuss the possibility of a costume rental for next year instead of the students owning the costumes. There has been a serious problem with the care of the costumes this year and the board is still in the process of working out the details of a rental. It was noted that extra garment racks may be needed for the costumes.

The first assessment fee for next year’s show choir students will be due August 1^st, 2003 instead of the summer camp fee.

Discussion was held about concert choir fees and how to attain better collection of those fees.

Discussion was held concerning assessments not being paid on time and ways to encourage timely payments.

It was also noted that there will be a trip to Florida next year at Spring Break for all choir and band members and that they will be performing at Disney World.

There is a need for parent volunteers to approach the school board before the end of the school year about upgrading the music room at North High. Both West and Central High music rooms have received upgrades and there is a concern that the funding has not been distributed evenly throughout the Davenport High Schools.

Next meeting will be held June 3rd, 2003 at 7:00 p.m. in the Auditorium for the 2003-2004 kick-off meeting. The meeting was adjourned at 8:50 p.m.